10.33 Annual Leave Policy
Employees in full-time (.75 full time equivalency or higher), twelve (12)-month positions are entitled to accumulate annual leave as follows:
Employees with less than ten (10) years of total University service earn ten (10) hours of annual leave each pay period with a maximum annual leave balance of 240 hours (i.e., a cap of thirty (30) days or two (2) times the annual total of fifteen (15) days).
Employees who have completed ten (10) years of total University service earn twelve (12) hours of annual leave each pay period with a maximum annual leave balance of 288 hours (i.e., a cap of thirty-six (36) days or two (2) times the annual total of eighteen (18) days).
Employees who have completed fifteen (15) years of total University service earn fourteen (14) hours of annual leave each pay period with a maximum annual leave balance of 336 hours (i.e., a cap of forty-two (42) days or two (2) times the annual total of twenty-one (21) days).
The rate of accrual of annual leave is based upon total uninterrupted years of service at the University, not upon years in a particular position.
Employees may accumulate more annual leave than their allowed maximum until June 30 of any year. After June 30, any excess annual leave over an employee’s maximum balance is reduced to the maximum, at which time the employee can begin accumulating above the maximum.
An employee entitled to annual leave who has resigned or otherwise separated from University service at any time is entitled to only receive reimbursement for the amount of accrued annual leave which does not exceed the employee's maximum annual leave balance allowable accumulation. Any excess annual leave accrued after June 30 above the maximum annual leave balance shall not be paid to a separating employee. In addition, employees who fail to provide the required notice of their resignation will be deemed ineligible for rehire and will only receive one-half (1/2) of any accrued annual leave available to them at the time of their separation.
Faculty on academic appointments are not eligible for annual leave accrual.
Employees with less than ten (10) years of total University service earn ten (10) hours of annual leave each pay period with a maximum annual leave balance of 240 hours (i.e., a cap of thirty (30) days or two (2) times the annual total of fifteen (15) days).
Employees who have completed ten (10) years of total University service earn twelve (12) hours of annual leave each pay period with a maximum annual leave balance of 288 hours (i.e., a cap of thirty-six (36) days or two (2) times the annual total of eighteen (18) days).
Employees who have completed fifteen (15) years of total University service earn fourteen (14) hours of annual leave each pay period with a maximum annual leave balance of 336 hours (i.e., a cap of forty-two (42) days or two (2) times the annual total of twenty-one (21) days).
The rate of accrual of annual leave is based upon total uninterrupted years of service at the University, not upon years in a particular position.
Employees may accumulate more annual leave than their allowed maximum until June 30 of any year. After June 30, any excess annual leave over an employee’s maximum balance is reduced to the maximum, at which time the employee can begin accumulating above the maximum.
An employee entitled to annual leave who has resigned or otherwise separated from University service at any time is entitled to only receive reimbursement for the amount of accrued annual leave which does not exceed the employee's maximum annual leave balance allowable accumulation. Any excess annual leave accrued after June 30 above the maximum annual leave balance shall not be paid to a separating employee. In addition, employees who fail to provide the required notice of their resignation will be deemed ineligible for rehire and will only receive one-half (1/2) of any accrued annual leave available to them at the time of their separation.
Faculty on academic appointments are not eligible for annual leave accrual.
Effective Date
Approved by Board of Curators: January 15, 2026