10.91 Resignation or Voluntary Termination
Non-exempt staff employees who choose to terminate their employment with the University are required to give their supervisors a minimum of two (2)-weeks prior notice to the last day of employment. Exempt employees who choose to terminate their employment with the University are required to give their supervisors a minimum of four (4) weeks prior notice to the last day of employment. Employees are expected to work during their notice periods and may not use any form of paid leave during the notice periods. Employees who fail to provide the required notice will be deemed ineligible for rehire and will only receive one-half (1/2) of any accrued annual leave available to them at the time of their separation.
Employees who plan to retire are asked to provide the University with a minimum of three (3)-months’ notice. This is to allow ample time for the employee withdraw process as well as the processing of appropriate retirement benefit forms to ensure that retirement benefits to which the employee may be entitled commence in a timely manner.
A letter of resignation should be forwarded to the employee’s immediate supervisor and the resignation notification should then be sent through normal administrative channels to the Human Resources Department. The employee's immediate supervisor must notify Human Resources as soon as a letter of resignation has been received.
In certain circumstances, when an employee gives notice of resignation, the University may require the employee to leave immediately or on any other date prior to the employee’s intended last day of work. This decision will be made based on the best interest of the University and not as a reflection on the employee. When such decision is made, the employee will receive pay in lieu of notice.
Employees who plan to retire are asked to provide the University with a minimum of three (3)-months’ notice. This is to allow ample time for the employee withdraw process as well as the processing of appropriate retirement benefit forms to ensure that retirement benefits to which the employee may be entitled commence in a timely manner.
A letter of resignation should be forwarded to the employee’s immediate supervisor and the resignation notification should then be sent through normal administrative channels to the Human Resources Department. The employee's immediate supervisor must notify Human Resources as soon as a letter of resignation has been received.
In certain circumstances, when an employee gives notice of resignation, the University may require the employee to leave immediately or on any other date prior to the employee’s intended last day of work. This decision will be made based on the best interest of the University and not as a reflection on the employee. When such decision is made, the employee will receive pay in lieu of notice.
Effective Date
Approved by Board of Curators: January 15, 2026