4.01.1.9 Employee Laptop Policies
This policy applies to all faculty and staff who are issued a Universityowned laptop (portable computer).
University-issued laptops are intended for University-related business: as a productivity tool, a curriculum tool, for research, and/or for work-related communication. They are not intended to be replacements for personally-owned computers. Use of the University-issued laptop for other purposes must comply with ITS "Responsibility" policies. (See Section 4.01.1.)
University issued laptops remain the property of 色虎视频. Each unit must be labeled with a unique property ID. This property ID may not be removed from the laptop until unit is decommissioned/surplused.
Employee Responsibilities
Employees who are issued a laptop should:
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- minimize the storing of student and alumni data that is deemed "confidential";
- adhere to any encryption standards set by the University;
- take appropriate precautions to prevent damage to or loss/theft of the computer. Employees may be held responsible for costs to repair or replace the computer if damage or loss is due to negligence or intentional misconduct;
- report a lost or stolen laptop immediately to Public Safety and to the ITS Help Desk; for theft or loss off campus, employees must also notify the local police station. Any reports must include the laptop's serial number.
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- The University will:
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- secure services to repair any laptop still under warranty should its operation be impaired by a component failure or by normal wear and tear;
- ensure that all laptops are configured with a standard suite of programs that are appropriate for the computer, based on campus software standards and upon the professional needs of the employee to whom the laptop is issued.
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Effective Date
Approved by Board of Curators: January 15, 2026