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The Registrar’s Office maintains academic records of current and former students. The Registrar’s Office provides summary checks and transcripts to students according to policies outlined below and in the undergraduate and graduate bulletins.

1. Student Records Policy

The University shall maintain records pertaining to students for academic purposes. Other records relating to students shall be maintained for particular purposes, such as medical and employment records. Regarding the release and disclosure of student records, the University follows the guidelines established by the Family Education Rights and Privacy Act (FERPA). Where the law is silent, the University shall be guided by the principle that the privacy of an individual is of great weight, but that as much information in a student's file as possible should be disclosed to the student on request. The FERPA is available in the Records Office and on line.

2. Registration Policies

Registration policies are published in each semester's "Schedule of Courses" and in the current undergraduate and graduate bulletins. Policies detail which students are eligible to participate in Advance Registration and which students can selfregister on line, among other matters.

Any student with an outstanding balance will be unable to register. (See Chapter V, Section 5.10.1.)

3. Summary Check of Undergraduate Degree Requirements

After completing at least seventy (70) credit hours, a student must complete a summary check with the Registrar’s Office. The summary check verifies those requirements for graduation that the student has completed, except for the major (and minor, if applicable) course requirements, which are approved by the major (and minor) department(s).

4. Filing for a Degree

A student must file for graduation with the Registrar’s Office or through the University Website by the deadline dates as listed in the Academic Calendar, published in the undergraduate and graduate bulletins and on the Website. A student filing after the deadline date will not be able to receive the diploma until the next graduation period.

Graduate students must file for graduation through the Office of Graduate and Extended Studies or through the University Website. (This policy also appears in Chapter III, Section 3.84.)

5. Requests for Transcripts

A student may request an official transcript from the Registrar’s Office at any time. Federal law requires that every request for a transcript must be in writing. An official transcript will be issued if the student's financial accounts are paid in full. The first official transcript is free.