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When a faculty or staff member assumes work on a grant or contract outside her/his regular duties, the following policies will apply:

Reassigned Time and Salary Adjustment

Reassigned time: At the discretion of an academic chairperson, program director, or immediate supervisor and the VPAA, a member of the faculty may be partially or fully reassigned from instructional duties to carry out a special assignment. The amount of the reassigned time granted for a special assignment will be mutually agreed upon in advance by the faculty member, the appropriate chairperson, director, or immediate supervisor and the VPAA.

Salary Adjustment: Faculty and staff with extramural grants working under unusual circumstances where consultation/collaboration is across departmental or university lines or involves a separate or remote operation, and the work performed is in addition to or exceeds regular departmental load, may be compensated for this service, at a rate consistent with standard practice in grant funded activity, and as specifically provided for in the agreement or approved in writing by the sponsoring agency. In addition, faculty and staff, with recommendation of the VPAA, and approval of the VPAF, may have their base salary increased up to a maximum of 125% of their base if they are successful at obtaining extramural grant awards. Salary support in excess of the faculty/staff members’ normal base salary must be fully supported (wages and benefits) by the funding agency, and provided for in the grant proposal or by written permission of the granting agency. The adjustment in the base salary will remain in effect only through the duration of the extramural grant support for the adjustment. In the event funds are no longer available or at the end of the grant period, the base salary will revert to the previous salary level of the employee with any salary adjustments that may have been made by the University.

Facilities and Administrative Costs (F&A or Indirect Costs)

The Department of Health and Human Services, as the University’s assigned lead federal agency, has set an F&A rate of 63% for on-campus projects and 26% for off-campus projects. The on-campus rate of 63% should be used when 50% or more of the project is conducted in facilities on campus.

F&A Distribution: The use and distribution of F&A costs is another major benefit to the University. The following is the percentage distribution of F&A funds to be distributed in individually established accounts:

30% to the Principal Investigator (PI)

10% to the VPAA

5% to the Dean

5% to the Department

20% to the Office of Sponsored Programs and Grant Accounting

30% to the President for University infrastructure development

Allowable Expenditures of F&A Funds

F&A funds are needed to offset costs associated with federal, state, and local laws relating to worker health and safety, animal care, hazardous-waste storage, and regulation of human subjects. The use of F&A funds to purchase food is included for activities that involve faculty and staff training and recognition, visiting lecture series, student researcher training, and collaboration meetings. F&A funds may also be used to support graduate research assistantships; for certification programs; toward required facilities expenses; to provide needed staff and record-keeping support in departments conducting sponsored research; to leverage other support for research and scholarly activities in targeted areas; to equip laboratories and cover start-up costs for new faculty; to buy specialized scientific equipment; to provide matching funds for grants; to fund lab renovations and classroom technology upgrades; to purchase software licenses, library subscriptions, and equipment; to rent additional research space; to provide faculty with seed grants to develop areas of research not fully provided by external grants; to travel to technical assistance workshops, conferences, meetings, etc.; and for other reasonable and justifiable costs that support faculty enhancement of research and sponsored programs at the University.

Reasonable costs are defined as costs incurred by a "prudent" person; justifiable costs are those that are permitted (allowable) or not specifically prohibited.